ERM Terminologies

Baseline Report

Bulk Update

Calendar History

Saviom ERM allows you to have an initial baseline and track it over the months as execution takes places and things shift.

This provision is present within Saviom ERM to edit multiple bookings in terms of the resources involved, the effort required, the dates to be worked on amongst other details. Typically used when project timelines shift after bookings are made.

This record within resource detail section maybe used to list the public holidays that a particular region will subscribe to. This way, the employee can be assigned a region based calendar that appropriately indicates his/her availability.

Capacity planning

Charge out Rate

Competencies

"Capacity Planning is the process of assessing current team potential and preparing the team to meet these demands.

From the example in the above column, you know the demand that you have. You can now assess whether your current team can handle the project or not. You may find that you need to hire new employees, retrain existing ones or bring in contractors. This process is broadly speaking, Capacity Planning."

Charge out rate is the price you would bill the client, with a profit margin that is added. This rate can also be recorded in the resource detail section.

Similar to roles, competencies further record the attributes of individual employees in terms of industry experience, skills, secondary skill sets , qualifications etc., that help identify them for their specialist ability to contribute to projects and tasks.

Cost Rate

Data sources

Demand forecasting

Typically an internal rate, the cost rate is assigned on an hourly rate based on what the employee costs you for the project. This can be recorded in the resource detail section.

Data sources are typically the connection set up to a database from a server. To simplify, they are the sources from which the software receives its information. A configurable software, lets you plug in multiple data sources, for different information.

Demand Forecasting is the process of understanding the nature of upcoming projects. Let’s say you work for an engineering firm and have a huge project in the pipeline. You have worked out that the project will require 250 engineers with varying degrees of experience and different specializations. You expect the project to take 9 months to complete. This is Demand Forecasting.

Excess of resources

FTE - Full-time Equivalent

Import and export

While planning capacity, if you see that you have more resources than you require, you then have an excess of resources. This means that, not all of them are optimally utilized and that you are wasting both time and money.

Full-time equivalent or one whole time equivalent standardizes work measure across different contexts. This is widely used to convert different part-time and full-time hours onto simple, standard units. This way both project demand and workforce capacity end up with a unified measure. In a standard scenario, the 8 hours a day, 40 hours a week is often the standard measure.

Refers to bringing data into the software or extracting data so that it goes out in a format that can used everywhere. Typically, importing helps populate the system with the organization’s data, while export helps circulate reports in different formats.

Intuitive reports

Optimal utilization

Organizational visibility

Data-driven, intelligent reports that the system generates. These reports are computed by the software on terms that spreadsheets cannot. They are not static reports. For example, if you have the required information on projects and resources, the system will generate a Capacity vs Demand report and tell you how many people you will need to hire for the upcoming project.

Resource utilization is most viable when it is neither under nor over the weekly hourly commitment agreed upon. Optimized utilization refers to the scientific, perfect measure of utilization that makes the most of talent and time without burdening employees or leaving them unoccupied. A full-time employee optimal capacity in most cases would be 8 hours in a day and 40 hours in a week.

"In the context of resource management, visibility refers to the ability to have a bird’s eye view of all resources and projects (work and staff) of your team, all the skill sets your employees have, their availability and location - all on a departmental or organizational level. Typically, the Gantt Chart makes such visual representation possible."

People on the Bench

Periodic or real-time exchange

Pipeline projects

Highlighting the people who have not been booked for a project for a long period of time, this report within Saviom ERM helps narrow down on underutilized employees, deploy them onto upcoming projects and maximize overall utilization.

Refers to the timelines organizations wish to follow for the flow of information into the software and out of the software. As is it highly configurable, they can plug in different timesheets, project and HR systems among other software into the system. Once plugged in, they can choose to determine whether this exchange is periodic or real-time.

Pipeline projects are those that are currently tentative but may convert in the near future. It is important to be aware of the nature of your pipeline projects as they form an important part of forecasting for upcoming demands, which lets you plan well beforehand.

Project Portfolio Report

Real-time

Resource gap

Saviom ERM has a detailed project portfolio report that brings together the statuses of various projects at one go - in terms of the hours that have been spent on it, the dates of the bookings, the people involved in the project, the financials of it, amongst other details.

The capacity of a system to process data within milliseconds to reflect occurrences/ events or changes transpired in the actual time frame that they occured in is referred to ‘real-time’.

It is ideal to have the equation between capacity and demand balanced. When the demand is more and the capacity is less, or in other words, when there is more work than there are people who can take it up, a Resource Gap arises.

Resource Training Report

Retrain, recruit and reallocate

Role

This report within Saviom ERM can be used as a detailed analysis of employee skill statuses and thereby narrow down on those who will need specialized skill based training.

"All three terms refer to solutions that help balance excess or shortfall of resources.

Retrain: Updating the skills of certain resources in order to have more flexibility in allocating them onto other projects. Typically, when organizations have enough resources but not those with the right skills, retraining becomes more cost-effective than firing them and hiring again.

Recruit: Simply refers to hiring. When there is a shortfall of resources, retraining does not alone help. Organizations will have to expand their workforces to be able to achieve optimal utilization.

Reallocate: Projects are often volatile. So as priorities shift or as a pipeline projects fail to convert, organizations benefit by having people reallocated onto different projects instead of letting them go."

Within Saviom ERM, roles differ from job titles because an individual with one fixed job title can still take on multiple roles in different project scenarios. Having them recorded in the resource detail section helps you find the right person at a later stage, using advanced filter searches.

Search criteria

Shortfall of resources

Slice and Dice

Refers to the specifications of resource requirement that a project manager or a team lead is looking for, while finding the right person for the job at hand. Typically, advanced search filters make it easy to narrow down on such search criteria.

While planning capacity, if you see that you do not have enough number of resources who can take up a certain job, it means that you have a shortfall of resources. As a result, you will either over utilize existing resources or be unable to meet deadlines.

A resource booking allows complete flexibility for making changes. This means you can not only cut and paste the booking elsewhere, but can also slice and dice a part of it and place it on a different resource. Slice and dice here, simple refers to that.

Staff turnover

Time-detail Analysis

What-if Scenario

Staff turnover is staff attrition rate or the percentage of people who leave the organization, year on year. Since retaining employees is important for any organization, a lower staff turnover rate generally means that the organization’s staff satisfaction levels are good.

Directly derived from the Timesheet within Saviom ERM (which reflects actual project hours), time-detail analysis is a detailed report that helps understand how resources use their time across the projects and tasks that they are allocated. It helps understand both roadblocks as well as successes.

Generally used to arrive at the best possible conclusion with the available data, the scenario analysis is available as a report within Saviom ERM to enable users with the option to assess the consequences decisions have on factors like utilization, capacity vs demand availability amongst other measures.

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