{"id":4454,"date":"2020-09-03T07:30:34","date_gmt":"2020-09-03T07:30:34","guid":{"rendered":"https:\/\/www.saviom.com\/resources\/?p=4454"},"modified":"2026-05-15T05:08:05","modified_gmt":"2026-05-15T05:08:05","slug":"the-pmo-game-changer-a-value-driven-project-resource-management","status":"publish","type":"blog","link":"https:\/\/www.saviom.com\/blog\/the-pmo-game-changer-a-value-driven-project-resource-management\/","title":{"rendered":"The PMO Game Changer: A Value-Driven Project Resource Management"},"content":{"rendered":"<h2 id=\"1\" class=\"target\" style=\"margin-top: 0px;\">What is a Value-Driven Project Resource Management?<\/h2>\n<p>Project resource management by PMO has changed significantly in the last 20 years. It is no more a mere spreadsheet for allocating resources to the projects and plug the holes. It has evolved into a highly value-driven resource management solution.<\/p>\n<p><span class=\"quote-style\">A value-driven <a target=\"_blank\" rel=\"noopener\">resource management<\/a> is designed to help a business reduce project resource cost, increase billable\/strategic utilization, beat market volatility and more. It can potentially become a key component of business profitability and sustainability. <\/span><\/p>\n<p>This article would help you understand how a value-driven resource management can become a <strong>major game-changer for the PMO<\/strong> and become a <strong>profit centre<\/strong> for the business.<\/p>\n<p><a href=\"https:\/\/www.saviom.com\/solutions\/the-pmo-game-changer-value-driven-resource-management\/\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"alignleft size-full wp-image-9533 fullwidth_img lazyload\" data-src=\"https:\/\/www.saviom.com\/blog\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1.jpg\" alt=\"Transform your PMO With Value-driven Resource Management\" width=\"1195\" height=\"450\" data-srcset=\"https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1.jpg 1195w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1-300x113.jpg 300w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1-1024x386.jpg 1024w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1-768x289.jpg 768w\" data-sizes=\"(max-width: 1195px) 100vw, 1195px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1195px; --smush-placeholder-aspect-ratio: 1195\/450;\" \/><noscript><img decoding=\"async\" class=\"alignleft size-full wp-image-9533 fullwidth_img\" src=\"https:\/\/www.saviom.com\/blog\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1.jpg\" alt=\"Transform your PMO With Value-driven Resource Management\" width=\"1195\" height=\"450\" srcset=\"https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1.jpg 1195w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1-300x113.jpg 300w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1-1024x386.jpg 1024w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2020\/09\/MicrosoftTeams-image-1-768x289.jpg 768w\" sizes=\"(max-width: 1195px) 100vw, 1195px\" \/><\/noscript><\/a><\/p>\n<h2 id=\"2\" class=\"target\">How Value-Driven Resource Management can be a Game Changer for the PMO?<\/h2>\n<p>Traditionally, <strong>a PMO is seen as an administrative group<\/strong> setting up the <a href=\"https:\/\/www.saviom.com\/blog\/project-management-vs-resource-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">project management<\/a> standards and generating management reports. But in the last few years, a<strong> PMO has started evolving into a value centre<\/strong>. In this journey, modern resource management has become a key player. It can potentially deliver these values to the business.<\/p>\n<ul>\n<li><strong>Reduce Overall Project<\/strong> Resource Cost by 10-30%<\/li>\n<li><strong>Increase Billable and Strategic Utilization<\/strong> by 10-20%<\/li>\n<li><strong>Futureproof Your Workforce<\/strong> Against Market Volatility<\/li>\n<li><strong>Leverage the Skills<\/strong> Across Matrix Org. Boundaries<\/li>\n<li>Improve <strong>Employee Productivity<\/strong><\/li>\n<li>Reduce Resource Acquisition Cost<\/li>\n<\/ul>\n<p>These benefits might sound unreal. But they are definitely achievable by a <strong>modern resource management solution<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.saviom.com\/ebook-registration\/?callFor=EBOOK&amp;ActionType=BDEBOOK&amp;ArticalTitle=the-ultimate-guide-to-value-driven-project-resource-management-in-pmo\" target=\"\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full wp-image-5107 fullwidth_img aligncenter lazyload\" data-src=\"https:\/\/www.saviom.com\/blog\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer.png\" alt=\"4 Easy Steps To Efficient Resource Requesting\" width=\"1040\" height=\"400\" data-srcset=\"https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer.png 1040w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer-300x115.png 300w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer-1024x394.png 1024w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer-768x295.png 768w\" data-sizes=\"(max-width: 1040px) 100vw, 1040px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1040px; --smush-placeholder-aspect-ratio: 1040\/400;\" \/><noscript><img decoding=\"async\" class=\"size-full wp-image-5107 fullwidth_img aligncenter\" src=\"https:\/\/www.saviom.com\/blog\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer.png\" alt=\"4 Easy Steps To Efficient Resource Requesting\" width=\"1040\" height=\"400\" srcset=\"https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer.png 1040w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer-300x115.png 300w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer-1024x394.png 1024w, https:\/\/www.saviom.com\/resources\/wp-content\/uploads\/2017\/02\/A-PMO-Game-changer-768x295.png 768w\" sizes=\"(max-width: 1040px) 100vw, 1040px\" \/><\/noscript><\/a><\/p>\n<h3>Reduce Overall Project Resource Cost by 10-30 %<\/h3>\n<p>These are the <strong>capabilities of a value-driven resource management solution<\/strong>, which can help a business reduce overall project resource cost by 10-30%.<\/p>\n<p><strong>Minimize under\/over skilled resources on projects<\/strong>: Both over and under-skilled resources increase the cost of the project. A <strong>modern resource management solution<\/strong> can help in <strong>identifying and <a href=\"https:\/\/www.saviom.com\/blog\/5-best-methods-successful-resource-allocation-2\/\" target=\"_blank\" rel=\"noopener\">allocating the right person<\/a><\/strong> with the right level of skill and experience.<\/p>\n<p><strong>Utilize cost-efficient global and local resources<\/strong>: An <strong>enterprise-level resource management solution<\/strong> can help you in <strong>allocating the right mix of local and global resources<\/strong> to the project. It can reduce resource cost significantly.<\/p>\n<p><strong>Minimize last-minute hiring cost and compromises<\/strong>: With proper <strong><a href=\"https:\/\/www.saviom.com\/blog\/resource-capacity-planning-guide\/\" target=\"_blank\" rel=\"noopener\">resource capacity planning<\/a>, one can forecast the future resource requirements<\/strong> and be proactive in acquiring the right resources at the right cost ahead of time.<\/p>\n<p><strong>Minimize hiring\/firing wastage<\/strong>: <strong>Resource forecasting<\/strong> can help in <strong>identifying resource shortage ahead of time<\/strong> so that the internal staffs can be retrained or hire consultant or freelancer resources for short durations. It reduces unnecessary wastage due to hiring and firing.<\/p>\n<p><strong>Minimize Project Onboarding and Offboarding Time<\/strong>: An <strong>efficient and accurate <a href=\"https:\/\/www.saviom.com\/resources\/resource-management\/guide\/resource-planning\/\" target=\"_blank\" rel=\"noopener\">resource planning<\/a> and forecasting<\/strong> can help a PMO minimize onboarding and offboarding time.<\/p>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/6-resource-cost-reduction-strategies-for-modern-businesses\/\" target=\"_blank\" rel=\"noopener\">6 Resource Cost Reduction Strategies to Boost Profitability<\/a><\/strong><\/p>\n<h3>Increase Billable and Strategic Utilization by 10-20%<\/h3>\n<p><strong>Maximizing billable utilization<\/strong> of resources in a <strong>professional service business<\/strong> is the key to <strong>profitability and sustainability<\/strong>. Similarly, <strong>maximizing strategic utilization<\/strong> of the resources is key to achieve the strategic goal of the business.<\/p>\n<p><strong>Improving billable and strategic <a href=\"https:\/\/www.saviom.com\/blog\/how-to-measure-different-types-of-resource-utilization\/\" target=\"_blank\" rel=\"noopener\">resource utilization<\/a><\/strong> requires deep foresight into the <strong>overall utilization of resources<\/strong>. It is challenging work, especially in a matrix organization with a continually changing resource demand. But a <strong>modern resource management solution<\/strong> can help you get a <strong>real-time foresight into future resource utilization<\/strong>. So that corrective actions can be taken ahead of time.<\/p>\n<h3>Futureproof Your Workforce Against Market Volatility<\/h3>\n<p><strong><a href=\"https:\/\/www.saviom.com\/blog\/beat-market-volatility-with-efficient-resource-capacity-planning\/\" target=\"_blank\" rel=\"noopener\">Market volatility<\/a><\/strong> in the last few years is continuously impacting the viability of every business. A smart <strong>resource <a href=\"https:\/\/www.saviom.com\/blog\/what-is-capacity-planning-an-ultimate-guide-for-business-efficiency\/\" target=\"_blank\" rel=\"noopener\">capacity planning<\/a> process<\/strong> can help you forecast a shortage or excesses of the resources and <strong>help you take proactive action<\/strong>.<\/p>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/resource-capacity-planning-guide\/\" target=\"_blank\" rel=\"noopener\">Resource Capacity Planning: A Complete Guide to Drive Project Success<\/a><\/strong><\/p>\n<p><strong>Bridge Resource Shortage Proactively<\/strong><\/p>\n<ul>\n<li>Retraining existing employees<\/li>\n<li>Smoothening the project workload<\/li>\n<li>Hiring contingent resources ahead of time<\/li>\n<\/ul>\n<p><strong>Forward Plan and Utilize Excess Resources<\/strong><\/p>\n<ul>\n<li>Bringing forward future projects<\/li>\n<li>Selling resource time aggressively<\/li>\n<li>Restructuring capacity in different areas<\/li>\n<\/ul>\n<h3>Leverage the Skills of Resources Across Matrix Org. Structure<\/h3>\n<p><strong>In a <a href=\"https:\/\/www.saviom.com\/blog\/matrix-organization-and-resourcing-challenges\/\" target=\"_blank\" rel=\"noopener\">matrix organization<\/a> structure<\/strong>, it may be challenging to acquire a particular skilled resource in one location compared to others. With an <strong>enterprise resource management solution, a PMO can easily identify the person with the right competencies<\/strong> and utilize him\/her in any part of the world. At the same time, a high skilled person also can be used to provide training and to a person on the bench.<\/p>\n<h3>Improve Employee Communication and Productivity<\/h3>\n<p><strong>A value-driven resource management solution<\/strong> provides <strong>end-to-end work management<\/strong> along with <strong>collaboration<\/strong> to ensure that employees are working productively onsite and remotely. This solution can help a business:<\/p>\n<ul>\n<li>Track status and time spent on both planned and unplanned work<\/li>\n<li>Enable workflows to <strong>streamline project and <a href=\"https:\/\/www.saviom.com\/resources\/resource-management\/guide\/resource-management\/\" target=\"_blank\" rel=\"noopener\">resource management<\/a> processes<\/strong><\/li>\n<li>Enable <strong>seamless team collaboration<\/strong> to improve communication<\/li>\n<\/ul>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/improve-cross-departmental-collaboration\/\" target=\"_blank\" rel=\"noopener\">How to Improve Cross-Departmental Collaboration?<\/a><\/strong><\/p>\n<h2 id=\"3\" class=\"target\">Best Practices of Enterprise Resource Management Software<\/h2>\n<p><strong>Resource management<\/strong> has evolved a lot during the last few years. <strong>Matured businesses have adopted well-developed and defined practices<\/strong> to get the best value out of their enterprise resources. Following are the <a href=\"https:\/\/www.saviom.com\/blog\/resource-management-best-practices\/\" target=\"_blank\" rel=\"noopener\">resource management best practices<\/a> adopted across the industries.<\/p>\n<p><strong>Enterprise Resource Scheduling: Replace Silos with a Single Plan<\/strong><br \/>\n<strong>Replace silos of spreadsheets or home-grown tools<\/strong> with a single real-time resource plan across the whole enterprise. Establish a single source of truth about resource allocations to the projects or non-project work such as BAU, Support, admin, operation, and more.<\/p>\n<p><strong><a href=\"https:\/\/www.saviom.com\/blog\/workforce-optimization-to-improve-productivity\/\" target=\"_blank\" rel=\"noopener\">Workforce Optimization<\/a>: Allocate Right Resource to the Right Project <\/strong><br \/>\n<strong>Identify cost-effective competent resources<\/strong> with a click of a button across a matrixed organization structure so that the right resource can be allocated to the right project at the right time at the right cost.<\/p>\n<p><strong>Resource Utilization Forecasting: Maximize Billable and Strategic Utilisation<\/strong><br \/>\nGet <strong>foresight into the future utilization of resources<\/strong> with <strong>real-time forecasting<\/strong> and analyze how effective they are. Accordingly, move employees from non-billable work to billable or strategic work. Improvement in <strong>effective utilization<\/strong> has a direct impact on the profitability of the business,<\/p>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/resource-forecasting-guide-for-project-managers\/\" target=\"_blank\" rel=\"noopener\">What is Resource Forecasting? A Guide for Businesses<\/a><\/strong><\/p>\n<p><strong>Resource Capacity Planning: Minimize Shortfall or Excesses of Resources<\/strong><br \/>\n<strong>Forecast shortfall and excesses of resources<\/strong> ahead of time by identifying the gap between <a href=\"https:\/\/www.saviom.com\/blog\/capacity-and-demand\/\" target=\"_blank\" rel=\"noopener\"><strong>resource<\/strong> <strong>capacity and demand<\/strong><\/a>. Accordingly build strategies to bridge this capacity gap by juggling around project timelines, retrain current employees or hire a contingent workforce.<\/p>\n<p><strong>Pipeline Project Management: Forecast Proactively for Future Projects<\/strong><br \/>\n<strong>Forward plan resource requirements<\/strong> for future or pipeline projects. Start identifying and acquiring cost-efficient competent resources ahead of time. <strong>Avoid last-minute hiring<\/strong> and reduces the overall cost of the project.<\/p>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/4-steps-perfect-project-pipeline-management-strategy\/\" target=\"_blank\" rel=\"noopener\">4 steps to perfect your Project Pipeline Management strategy<\/a><\/strong><\/p>\n<p><strong>End-to-End Project Forecasting: Gain Real-Time Foresight into the Future<\/strong><br \/>\n<strong>Resource supply and demand scenario<\/strong> change fast in almost every business. So, it is critical to have a <strong>real-time forecasting capability<\/strong> and <strong>get an early warning<\/strong> at every stage of the <a href=\"https:\/\/www.saviom.com\/blog\/what-is-project-lifecycle-and-how-to-get-it-right\/\" target=\"_blank\" rel=\"noopener\">project life cycle<\/a>. It helps in early decision making and take corrective actions proactively.<\/p>\n<p><strong>Team Collaboration: Streamline Communication and Reduce Chaos<\/strong><br \/>\n<strong>Enable team collaboration<\/strong> with the modern-day solution. It <strong>can seamlessly bring remotely distributed team on a single platform<\/strong>. Minimize waiting period and complete task efficiently in a lesser period.<\/p>\n<p><strong>Resource Modelling: Simulate and Improve Decision Making<\/strong><br \/>\n<strong>Use what-if analysis<\/strong> to get the best possible <strong>project resourcing outcome<\/strong> within the existing constraints. It helps you in moving around the project\u2019s timelines based on priorities and put low-priority projects on hold.<\/p>\n<p><strong>Business Intelligence: Real-Time Multi-Dimensional Data Analysis<\/strong><br \/>\nGet <strong>real-time business intelligence<\/strong> for dynamically changing business scenarios. Do multi-dimensional analysis as per the specific requirements of stakeholders and get a granular view of data with configurable filters.<\/p>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/resource-management-best-practices\/\" target=\"_blank\" rel=\"noopener\">15 Best Practices for Next Generation Resource Management<\/a><\/strong><\/p>\n<h2 id=\"4\" class=\"target\">How to Select a Resource Management Software<\/h2>\n<p>Even though the <strong>fundamental principles of resource management<\/strong> may be the same, but every business has a set of unique requirements for the software. It depends upon the industry and type of business. So, <strong>selecting the right resource management tool<\/strong> is a complex process that requires a number of careful considerations.<\/p>\n<p>Following are some of these criteria that can be used to evaluate the <a href=\"https:\/\/www.saviom.com\/blog\/how-to-select-the-best-resource-management-solution-for-your-business\/\" target=\"_blank\" rel=\"noopener\">right resource management software<\/a>: &#8211;<\/p>\n<p><strong>User Interface and User Experience<\/strong><br \/>\nAn essential part of software selection is that the end-user of the product likes user interface and can navigate through the system effortlessly without going through too many clicks.<\/p>\n<p><strong>Manages Complexity of Matrix Organization Structure<\/strong><br \/>\n<strong>Matrixed organization<\/strong> structure has multiple reporting lines making resource identification, allocation, and utilization very hard. So, the software should be capable of <strong>overcoming challenges of such complexities and manage resource efficiently<\/strong> and take care of the needs of different stakeholders.<\/p>\n<p><strong>Needs to be Configurable, Expandability and Scalable<\/strong><br \/>\nThe software should be <strong>highly configurable<\/strong> to meet the specific needs of the business without compromise so that the business would have a <strong>competitive edge<\/strong> against the rivals. The software should also be <strong>expandable and scalable<\/strong> as per the growing needs of the business.<\/p>\n<p><strong>Capability to Reduce Resource Cost<\/strong><br \/>\n<strong>Resource management software<\/strong> should help your business to do <strong>multi-dimensional forecasting<\/strong> so that the business can get <a href=\"https:\/\/www.saviom.com\/blog\/benefits-of-using-business-intelligence-in-resource-management\/\" target=\"_blank\" rel=\"noopener\">real-time business intelligence<\/a> to improve business performance, profitability, and productivity.<\/p>\n<p><strong>Provides Real-Time Business Intelligence<\/strong><br \/>\n<strong>Resource demand<\/strong> changes every minute in real life. So, it is crucial to <strong>have real-time business intelligence<\/strong>, i.e. reports, analytics, and dashboards. It enables the management taking decisions based on the latest information<\/p>\n<p><strong>Integrates with Other Legacy Systems<\/strong><br \/>\nMost businesses have already invested in enterprise-level systems. They hold quite a bit of data required by a resource management solution, i.e., resource profile, competencies, project detail, etc. So, <strong>the resource management system<\/strong> must <strong>integrate seamlessly<\/strong> with existing applications.<\/p>\n<p><strong>Provides High Return on Investment<\/strong><br \/>\nSelect a tool that provides a <strong>high return on investment<\/strong> in a short time. It should be possible to have a small phase of implementation without lots of investment so that the risk of investment and change management can be minimized.<\/p>\n<p><strong>Read More: <a href=\"https:\/\/www.saviom.com\/blog\/how-to-select-the-best-resource-management-solution-for-your-business\/\" target=\"_blank\" rel=\"noopener\">How to Select Resource Management Software? A Buyer\u2019s Guide<\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is a Value-Driven Project Resource Management? Project resource management by PMO has changed significantly in the last 20 years. It is no more a mere spreadsheet for allocating resources to the projects and plug the holes. It has evolved into a highly value-driven resource management solution. A value-driven resource management is designed to help [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","template":"","categories":[1],"tags":[],"coauthors":[161],"_links":{"self":[{"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/blog\/4454"}],"collection":[{"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/blog"}],"about":[{"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/types\/blog"}],"author":[{"embeddable":true,"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/comments?post=4454"}],"wp:attachment":[{"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/media?parent=4454"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/categories?post=4454"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/tags?post=4454"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.saviom.com\/resources\/wp-json\/wp\/v2\/coauthors?post=4454"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}