Considering how planning is at the heart of every project, it’s hardly surprising why an engineering project’s success rides heavily on hyper specialized skills.
Resource and project managers are involved in engineering resource planning from the very beginning. They spend a great deal of time going back and forth on the need and availability of engineers suitable for their project work. The trouble though is if the search is scattered across different tools, risking delayed responses and hasty resourcing decisions. Days are wasted moving back and forth, with resource managers searching through existing excel sheets and interacting with other managers and associates to see if such a resource is available or even existent within the company.
Even with conditional visibility, let’s assume you eventually find the engineer needed to be added to the project. But what if he or she is already stretched thinly on other projects or called away unexpectedly due to a personal emergency? The agonizing search has to be restarted for another staff member who fits the criteria and is actually available to give the work the attention it requires. In the meantime, a loss in output ensues from the hours wasted on just finding this resource.
And as the project spend dries up, you’d have to sort out conflicting data and resource insufficiencies. This begs the question;
How does an engineering resource management software help?
An engineering resource management software is designed to let resource managers respond proactively to resource requests coming their way. This is preferable over hiring resources in bulk only to find out later that your business had the right people all along but that you missed or overlooked their potential. Moreover, a tool to manage resources sizes up the existing capacity and generates substantial insights into their availability, relevance and utilization such that you can make informed decisions when finalizing future deployments. It also unifies enterprise-wide departments, such as operations, financial, logistics and technical departments in order to facilitate quicker responses concerning a resource with the time to spare for critical tasks.
Engineering resource planning involves documenting the resources needed for each and every engineering project, for both current and future requirements. This makes the search for such employees easier, given that you know if skilled and competent resources are available for the dates and location in question. Consequently you can fix schedules such that every task is prioritized and made time for.
Here are 3 benefits to using an engineering resource management software –
1. Unmatched visibility
Managers would also want visibility for future resource requirements and be able to match future demand with resource supply. An engineering firm would require updated resource information, ranging from availability to skill to physical location. Information such as profiles, training, departmental position, experience and any other desired material should be readily available for managers to help them in their selection process.
An engineering resource management software’s ability to depict resource-centric activities across the enterprise lets you visualize your project and resource workflows. It sees to it that every engineer is optimally utilized based on their profile. What’s more, visibility lets you take correct schedule conflicts, over bookings and bridge skill gaps for maximum output. As a precautionary measure, you can even see which secondary resources are available and hasten temporary arrangements such that if key members have to be away, these standby staff can immediately step in and take over.
2. Reduction in bench-time
Scientific engineering resource planning lets resource managers bring out benched skills. It takes the influx of projects as well as the skilled capacity needed into account in order to staff both internal and external projects with sufficient resources. This way, managing resources across multiple projects ensures that the effort bandwidth within the hours available is neither untapped, or stretched thinly.
Imbalances in work and resource quantities are sometimes unavoidable. In other words, there are times when a business has enough resources but fewer projects to place them on, or more projects but fewer resources to man them. Retraining the current workforce is crucial for an organization to respond quickly to changing market conditions.
The time then, can go into reskilling measures to avoid the possibility of benching existing skills. In both these cases, investing in upskilling measures lets workers pick up new knowledge such that they can easily surmise new project briefs the minute they come in. wit Eventually, when more projects come in, your crew of engineers is prepared for the workload and would take lesser time to gain mastery over new requirements.
3. Consistent and persistent data
The right kind of data, such as resource availability and location of the resource informs you of who is vacant for a skill-specific task. With an engineering resource management software that records resource and project particulars, your business can instantly spot the people needed.
Even better, based on the demand and supply of engineering resources, the software can accurately forecast an excess and shortfall of a specific type of resources based on skill, role, department, team, location etc, which is crucial to hire the right number of engineers with the right capabilities at the right time.
Over to you
Now that you’ve just walked through the benefits that add value to engineering projects, the next step is to try out a tool that affords you the luxury of managing resources efficiently and effectively. Saviom’s enterprise edition resource management software ensures that your staffing costs don’t overrun while bringing maximal output to the table. The next time a request is sent for a certain resource, you’ll be able to find the right resources, thus saving time and costs.
Get acquainted with an optimally productive workforce in just a few clicks and turn decision making into an easier process!
The Definitive Guide for Resource Planning and ForecastingDownload