Reporting is an important part of a business’s operations, as it aids decision making, the minimising of costs, maximising of revenue, having an overall understanding of the business and for external reporting and accountability. When you are a resource manager, producing reports is an unfortunate fact of life. However it shouldn’t be an unfortunate fact, it should actually be an easy and enjoyable task – and it can be if a company uses good resource scheduling software.
Here are a few things you must look out for when choosing strong resource scheduling software to produce powerful yet effortlessly compiled reports:
Too often managers waste time meticulously gathering information, arranging it into various tables and graphs, writing and formatting it as required in order to produce accurate reports. The alternative is resource scheduling software that stores all the relevant data centrally, and captures this data in real time by ensuring that the employees input the relevant information at the relevant time. This means that whenever your managers ask you for a report, there is no need to stress, a simple click of the mouse will instantaneously analyse the data and will produce the desired report.
Variety of reporting options
Good resource scheduling software should provide you with all the reports that are critical to your organization. This usually includes utilization reports, availability reports, cost vs actual reports and capacity vs demand reports. Furthermore, if the software doesn’t provide your desired reporting style, it should be able to configure to your company’s needs by adapting to you.
Visually stimulating reports
When scanning and reading reports in a high pressured, fast paced environment, it is important that they are easy and simple to understand. Anyone who reads or writes reports knows the importance of imagery, graphs and tables, and how they can convey information far faster than reports. Thus reports produced by resource scheduling software must provide a graphical analysis of the resources that give a valuable snapshot of the organization. One example of such a report is demand vs a capacity report, where a month to month comparison of the demand of resources vs their capacity can provide a trend that will advise the company on how to adjust their recruitment strategy through a visually powerful analysis.
Zoom in and out of your reports
To make the experience of reading a report more effective and easy, the ability to zoom in and out of a report is a convenient feature to have. A manager should be able to see a company’s position from a macro, birds eye perspective, yet he or she should also be able to drill down into the micro picture if they have questions or concerns about different parts of the company’s resources. And this should occur without the bureaucratic hassle of having to ask a junior member to compile more data into reports. One example of this is suppose a manager notices that the profits in a certain month have significantly risen, and then he or she can drill down and see that one of the departments has actually slashed expenses by investing in a new system. This provides the senior executive with valuable information, and potentially the opportunity to invest in that system across the business in order to make savings all around.
The big question now is, where can one find such software? One option is SAVIOM Resource Scheduling Software, which is a powerful tool that provides accurate and informative reports at the click of a mouse. It’s customisable and user friendly nature means that it is easily integrated into the daily operations of the company, and can provide a whole new view to management that your company may not have had.
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“It is the best resource planning tool that I have ever used. Its light, it doesn’t have a lot of systems behind it so it is easy to operate. It doesn’t get bogged down meaning it funnels and generates any information straight away. For example I can visually see in different tabs projects or resources that are important to me straight away. Highly user friendly tool unlike other resource scheduling software and doesn’t have any cumbersome functionalities."